Executive Administrative Assistant

Overview

Department:  Executive Department 

Job title:  Executive Administrative Assistant 

Classification: Exempt

Reports to: President/CEO 

Send Resumes to:  Billie Morrison at  bmorrison@lincolnlearningsolutions.org

Job Summary

The Executive Administrative Assistant will provide high-level administrative support to the Executive Department by handling a vast range of executive-level tasks. 

Minimum Qualifications

  • High School Diploma, additional education preferred
  • 3 to 5 years of administrative or executive support experience
  • Proficient in Microsoft Office Suite
  • Excellent communication skills
  • Strong organizational skills and time management skills
  • Attention to detail
  • Ability to handle confidential information with discretion
  • Ability to multi-task
  • Knowledge of office management
  • Compliance with Act 153, 126, and 168                           

Essential Duties and Responsibilities

  • Maintain and coordinate all travel arrangements for the Executive Team
  • Register Executives for conferences; Monitor conference(s) details and communicate with the Executive(s) attending the conference(s)
  • Act in the role of the lead for all event planning both within and outside of Lincoln Learning Solutions (United Way; McGuire Home)
  • Preparation and coordination of any needs for meetings, including ordering of meals
  • Monitor, order, and distribute all supplies for the company
  • Schedule meetings for the Executives
  • Front desk duties, including answering phones, distributing mail, and greeting employees and guests
  • Gather information from Executives and create the Board Report
  • Oversee and manage the calendars for the Executive Team
  • Provide support to the Executives for any projects or special tasks
  • Support for job postings 
  • Management of contracts and all related documents
  • Provide administrative support to Virstone Preparatory Academy
  • Perform any other duties as directed by the President/CEO or any member of the Executive Team

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lincoln Learning Solutions is an equal-opportunity employer.  It is the policy of Lincoln Learning Solutions not to discriminate against any employee on the basis of sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity/reassignment, citizenship, pregnancy, veteran status, or any other status protected by applicable federal, state or local law.  This policy includes but is not limited to decisions regarding selection, promotion, job assignment, transfers, layoffs, compensation, discipline, termination, and access to benefits and training.

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